List of 7 items.

• SECTION 2: REPOPULATION OF CAMPUS

  The responsible repopulation of Proctor’s campus remains the school’s greatest initial responsibility to both the Proctor and local Andover communities. In order to repopulate campus safely, and to provide the best testing available to the community, shifts in start of school dates are necessary. We ask all community members to strictly follow the below protocols.
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  Winter Term Calendar Dates

  • December 3-18 | Remote Winter Term Classes 
  • January 1 | All students and employees begin practicing Safer at home quarantine 
  • Jan 4 | International Students Allowed to Return to Campus. Employees International Students undergo PCR testing.
  • Jan 12 | All Day Students come to campus for COVID-19 PCR Testing
  • Jan 14 | All Boarding Students Return to Campus, COVID-19 PCR Testing on Campus upon arrival. 
  • Jan 18 | Winter Term Classes Resume (*In-person classes and afternoon activities begin once all test results are received and the community is cleared.) 
  • March 12 | Winter Term Classes End
  • *March 13-March 27 | Tentative Spring Break 
  • March 28 | Students Return to Campus for Spring Term
  • March 29 | Beginning of Spring Term Classes (remote until test results return)

  Pre-Arrival Protocols

  • Prior to the start of in-person learning in January, students and employees will practice “safer at home” protocols with their family unit for 14 days. If it is impossible to do this at home, arrangements can be made to come to campus 14 days before your return to campus. Please contact Corrie Dickman in the Student Life Office for more information. 
  • Prior to return to campus and the start of academic classes, students will provide documentation of a negative PCR test for COVID-19 taken within fourteen (14) days of their return to campus. If a student is unable to secure PCR testing prior to arrival on campus, please contact our Health Center to discuss other options. Faculty and Staff will be tested on-campus. All individuals will complete the Certificate of Compliance form.

  On-Campus Arrival Protocols 

  • Boarding Students are to return to campus on January 14 for in-person learning. View THIS communication for additional details. 
  • Upon arriving on campus, Proctor will COVID-19 PCR test each student. Results from this second PCR test will be available within 24-36 hours. Remote classes will be held in dormitory pods (day students will remain home) until test results are received.
  • Face coverings will be required for all family members while on-campus dropping students off. 

• SECTION 3: HEALTH AND MONITORING PROTOCOLS

  Staffed 24 hours a day, 7 days a week by a registered nurse, Proctor’s Health Center will serve as the hub for all return to school health and safety measures. The Health Center staff will coordinate daily with Proctor’s Housekeeping Team, operations personnel, and faculty to support the on-going monitoring of the health and safety of the community.The following protocols are in place for the 2020-2021 school year, and are subject to change per federal, state, and local guidelines.
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  Daily Health Screening Expectations

  • All community members will self-screen for symptoms of COVID-19 daily, including temperature checks at more than 30 temperature check stations around campus, and will self-report any symptoms via a Google form system available to all community members on their mobile devices. Daily submissions will be processed through the Health Center. 
  • Any community member who has concerns or symptoms will immediately report to the Health Center. 
  • All employees and Day Students who have symptoms will stay home and contact their doctor after communicating with Proctor’s Health Center.

  On-Going Testing Protocols

  • In addition to the above-stated repopulation of campus testing procedures, Proctor’s Health Center will have an on-campus antigen testing machine for symptomatic individuals.
  • Surveillance Testing (periodic randomized testing of individuals in particular cohorts) will continue throughout the school year to contribute to the monitoring of community transmission.
  • In the case of a positive COVID-19 test result, contact tracing will take place as directed by Proctor’s Health Center. Further positive-case protocols are listed in Section 6 of this document.
  • Point of Illness Testing will take place for all ill individuals showing symptoms, and will extend to those assessed through contact tracing as identified by Proctor’s Health Center.
  • Clearance testing following treatment, isolation, and recovery of a positive case will confidently enable the return of individuals from quarantine or isolation to re-enter the community.
  • Campus Re-entry Testing Protocols: Should a boarding student need to be away from campus for a family emergency or health emergency, the following return to campus protocols are in place:
    • If a student must leave campus for a medical apt., we ask that the student’s departure, appointment, and return all takes place on the same day.
    • If a student must leave for mental health reasons, the student must be evaluated by either Robin Mayer or Kara Kidder to determine appropriateness of leave as well as mental health parameters for return.
    • If a student must leave for longer than 24 hours, the following conditions are put in place to ensure the safety of the community.
    • Students must have a negative PCR COVID test within 3-5 days before returning to school. The results need to be sent to the health center. After receiving negative results, the student must have an additional PCR test administered on campus. While waiting for the results, the student will be required to quarantine until the results of the test return (usually 24-36 hrs,) If there is space available on campus, the student may quarantine here. If not, the student will quarantine locally with a parent, observing “safer at home” guidelines.

  Disinfecting and Safety

  • All individuals are asked to take personal responsibility for personal hygiene proven to reduce the transmission of disease, including frequent hand-washing with soap and/or the use of hand sanitizer when entering buildings or group environments. Hand sanitizing stations are available at the entry of all rooms on campus. 
  • All members of the Proctor community are expected to wear a mask or face-covering in all public buildings (including off-campus businesses), outside when physical not alone. Face-coverings must be double-layer cloth masks, surgical masks, or the equivalent. Neck gaiters do not qualify as acceptable face-coverings. A double layered neck gaiter is available in the Proctor Athletics Store and this specific model has been approved for use in athletic competitions/practices ONLY, but is not a sufficient covering for daily use. 
  • Proctor’s Housekeeping team has developed new cleaning and disinfecting protocols for the Brown Dining Commons, academic classrooms, Wise Center, Farrell Field House, locker rooms, dormitories, offices, and other high traffic community spaces that allow for disinfecting throughout the academic day. Specific Housekeeping protocols can be found in this documentation. 
  • In addition to daily disinfecting by Housekeeping using electrostatic sprayer and other cleaning devices, teaching faculty will partner with Housekeeping to disinfect classrooms following each use per guidelines linked above. 
  • Signage in buildings and around campus will aid in physical distancing, traffic flow, sanitization practices, and hygiene practices. 

  Ventilation and Airflow Analysis

  • All academic spaces and dormitories have been, or are in the process of being, evaluated by Proctor’s HVAC specialists to ensure proper air exchange and air flow.
  • In rooms/buildings where inadequate airflow/exchange exists, Proctor has installed HEPA filtered air exchange units prior to their use for school functions. 

  COVID-19 Dorm/Quarantine Space

  • Proctor’s Health Center has a negative pressure room it will use for COVID-19 symptom patients and for testing. 
  • Proctor will use the campus-owned English House as a COVID-19 isolation space. This former bed and breakfast will have ten beds available, seven with individual en suite bathrooms, as well as a nurse’s quarters with around the clock registered nurse coverage.
  • Additionally, Farm House will be used as a flex space for students who have been deemed a close contact, tested negative with an antigen test, but are awaiting a PCR test confirmation. 

  Supporting Community Members with Underlying Conditions

  • Proctor has a legal and moral obligation to provide safe working conditions and is developing plans and protocols to open safely this fall.
  • The school, to the best of its ability, will support adults who have underlying conditions and reservations about working on campus in a face-to-face environment with accommodations such as teaching remotely or altering regular duties to minimize contact with others. Faculty/staff have been asked to follow Center for Disease Control information in identifying underlying health situations.
  • More information for employees can be found here. Students with underlying health conditions will receive the same support, and will have access to academic courses, advising, counseling, and afternoon programs if engaging in Proctor’s educational model remotely.

• SECTION 4: LIFE ON CAMPUS

  As a residential community, interactions among faculty, staff, and students sit at the core of the Proctor experience. Understanding there is inevitable social mixing that will occur on-campus, the following protocols seek to mitigate risks, while retaining the sense of community we all seek.
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  Dining and Meals 

  • Proctor’s Dining Services team will host one seating for breakfast, four seatings for lunch and four seatings for dinner, and will host a maximum of 204 individuals (4 individuals per table) for each sitting in order to ensure physical distancing during meals. 
  • All individuals dining in the Brown Dining Commons will be required to swipe their Boardingware app at their table to aid in contact tracing efforts. 
  • All individuals will wear face coverings in the Brown Dining Commons and Wise Center until sitting and eating. 
  • Housekeeping will disinfect the servery and dining areas throughout each seating. 
  • The Brown Dining Commons will only be open during meal times to reduce traffic and ensure a clean dining venue prior to each sitting. 
  • The Wise Center will serve as a secondary food service venue and will only be open during meal times as a grab-and-go option, with limited seating available indoors (maximum 40 people). 
  • In an effort to reduce risk and exposure, no faculty and staff children (unless current Proctor students) will be allowed in Brown Dining Commons, Farrell Field House, or dormitories (other than the dorm in which their family may live). 
  • Read more specific protocols related to Dining Services here. 

  Dormitories and Residential Life

  • Room to room visitation within dorms requires face coverings. Inter-dorm visitation and overnight guests in dormitories have been suspended for the 2020-2021 school year. Only residents and affiliated faculty/staff members (dorm surrogates, AODs) should enter a dormitory. 
  • All students will be housed in single or double rooms; no triples will be available. 
  • Face covering protocols extend within an individual’s dormitory family-unit until it is deemed safe to shift away from this requirement. Face covering protocol will be relaxed within a student’s individual room. 
  • Students and faculty/staff will partner with Proctor’s Housekeeping Team to keep all high touch areas of the campus cleaned daily, including frequent dorm room cleaning and disinfecting. 
  • Students will be asked to only bring essential belongings to campus in order to efficiently clean and disinfect individual spaces, and to provide for an efficient departure from campus should a campus-wide move to remote learning take place. 
  • Dormitories will remain open throughout the academic year during vacations should international students or national boarding students be unable to travel home. Additional dorm support will be provided to dorm parents during these breaks. 

  Day Students and Commuting Faculty/Staff 

  • Day Students and all commuting faculty/staff will be required to check-in to campus through a designated station at which point daily health screenings will take place and be recorded.  
  • Day Students and non-affiliated Faculty/Staff should not enter dormitories on any occasion. 
  • Day Students and commuting Faculty/Staff are expected to limit social interactions outside of the Proctor community, abiding by Proctor’s Community Agreement. 

  Weekends and Travel 

  • Due to aforementioned reasons, boarding Students will be expected to remain on campus for the duration of the Winter Term, unless a medical or family emergency requires leave. 
  • If a boarding student must depart campus, they will only travel with immediate family to their home, and will follow return to school protocols as necessary. 
  • All Boarding Student leaves must be approved by the Dean of Students Office. 

  Campus Visitation

  • All community members must follow Proctor’s Covid Visitor Policy when having guests on-campus, and will notify the AOD when a visitor is requesting to come to campus after 4:00 pm on weekdays and on the weekends.
  • Parents and immediate family member visits to campus are suspended until further notice. 

• SECTION 5: EDUCATIONAL PROGRAM

  The delivery of Proctor’s educational model spans all aspects of life on campus from academic courses to afternoon programming to advisory and off-campus programs. The following protocols and precautions will guide Proctor’s faculty as they shape the educational program for the 2020-2021 academic year.
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  Academic Calendar 

  Proctor’s educational program will continue to run on a trimester system within the following dates: 

  • December 3-18 | Remote Winter Term Classes 
  • January 1 | All students and employees begin practicing Safer at home quarantine 
  • Jan 4 | International Students Allowed to Return to Campus. Employees International Students undergo PCR testing.
  • Jan 12 | All Day Students come to campus for COVID-19 PCR Testing
  • Jan 14 | All Boarding Students Return to Campus, COVID-19 PCR Testing on Campus upon arrival. 
  • Jan 18 | Winter Term Classes Resume (*In-person classes and afternoon activities begin once all test results are received and the community is cleared.) 
  • March 12 | Winter Term Classes End
  • *March 13-March 27 | Tentative Spring Break 
  • March 28 | Students Return to Campus for Spring Term
  • March 29 | Beginning of Spring Term Classes (remote until test results return)

  Academic Courses and Classroom Space 

  The effective, safe delivery of Proctor’s academic classes remains our priority this fall. In order to work toward a safe, responsible reopening of school, the following guidelines will shape academic classes: 

  • Face coverings will be required in all buildings throughout the day. 
  • Academic courses throughout the fall trimester will allow for students to transition between remote and in-person learning, should the individual or collective need arise. 
  • Proctor’s revised academic block schedule will encourage the pace, space, and flexibility needed to offer more, smaller classes to our students, while providing staggered meal and afternoon activity times to reduce population density in shared community areas. 
  • Class sizes have been limited, and classroom furniture rearranged, to allow for six feet of separation between students in each classroom. 
  • Evening Extra Help sessions will occur via Webex. 
  • A comprehensive analysis of Proctor’s HVAC systems in academic and residential buildings has affirmed state of the art systems in many buildings, and led to investment in improvements that will maximize air exchange in others.  

  Advising and All-School Assembly

  • Proctor’s advisory system and daily community assembly sit at the core of the student experience. This will continue to be the case this winter.
  • Students will meet four times per week in their advisory, either as a part of a community-wide assembly or as an individual advisory group.
  • Parents are encouraged to utilize their student’s advisor as the primary contact for all academic and social needs.
  • All-school assemblies may be held outside when deemed safe to do so, otherwise will take place virtually. 

  Interscholastic Athletics and Afternoon Activities

  The Lakes Region League has worked collaboratively to allow for interscholastic play among peer schools after following strict, shared protocols among schools. Winter Athletics information will be updated as the Lakes Region League and winter sport governing bodies release more information. 
  
  

  Off-Campus Programs

  • Proctor en Segovia did not run this fall or and will not run this winter. Students and families have been notified, and on-campus housing and academic schedules for students. 
  • Ocean Classroom ran this fall after successfully completing comprehensive safety protocols by the crew and participating students. 
  • European Art Classroom will be reimagined as American Southwest Classroom based out of Arizona. The program will run on the same dates as originally planned. 
  • Mountain Classroom will alter their travel schedule and operate out of a home base in the American Southwest, following originally planned dates. 
  • Proctor en Monteverde will not run this winter. Program Director Brooks Bicknell has communicated directly with families impacted by this decision. 

  Project Period
  

  Proctor’s five day immersion learning experience to kick off the Spring Term will not take place in the form we have known it in the past. We do, however, plan to have a non-academic-class break between the Winter and Spring Terms if we are unable to have a Spring Break during which we can dive into Project Period-like experiences with our students. These plans will remain flexible throughout the winter months until we have a clearer picture of how Spring Break and the start of the Spring Term will flow.  

• SECTION 6: RESPONSE TO POSITIVE Covid-19 CASES ON CAMPUS

  Inevitably, a positive case of COVID-19 will appear on Proctor’s campus. When we have a positive case on campus, the following protocols will be enacted:
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  • If the positive case is a faculty or staff member, they will be treated by their PCP and notify the Proctor Health Center. The Health Center will conduct contact tracing to see who needs to quarantine on campus or at home. The positive case’s PCP will follow through with the state and local agencies to process the positive case. 
  • If the positive case is a Day Student, they will be treated by their PCP and the Proctor Health Center will conduct contact tracing to see who needs to quarantine on campus or at home. The positive case’s PCP will follow through with the state and local agencies to process the positive case. 
  • If the positive case is a boarding student, the Health Center will notify the student’s parents, administration, and School Physician Dr. Sarah Lester, as well as the New Hampshire Department of Human Health and Services.
  • The Health Center will use its negative pressure room as the immediate care facility for a positive case until housing for that student is arranged. A parent may pick up their positive test student, or they will transition to COVID-19 housing at the English House.  
  • If the boarding student cannot return home because they would have to take public transportation to get home they will stay in Proctor’s COVID-19 housing.  
  • After a positive case has been identified, Proctor’s Health Center staff will engage in contact tracing measures, and utilize a combination of PCR and antigen testing to monitor potential spread on campus. 
  • Should a significant number of positive COVID-19 cases arise on campus, Proctor will take guidance and direction from local and state authorities should we need to shift to remote learning. The exact number of cases that will trigger a shut-down of campus is not yet known, as it depends on state guidance, caseload in the surrounding area, and existing hospital capacity. 

• SECTION 7: SHIFT TO REMOTE LEARNING, IF/WHEN NECESSARY

  Understanding a population of students will begin the academic year engaged in remote learning, and others will need to shift to remote learning throughout the course of the year, Proctor’s academic courses will be available remotely, as well as in-person. If at some point in the year, we need to shift to remote learning, we will follow the below guidelines.
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  Value of Synchronous Learning

  • As demonstrated during the Spring 2020 trimester and December remote period, synchronous academic classes are critical to retaining and building community connections and developing individual relationships among students and faculty. 
  • Proctor’s academic schedule will remain synchronous if and when we need to shift to an entirely remote model.
  • The interim hybrid model (with some students remote and some in person) will work to have as many synchronous experiences for remote students as possible, acknowledging not all courses will be able to offer simultaneous remote and in-person delivery. 

  WebEx, myProctor as primary Platforms

  • WebEx and myProctor will remain the primary engagement platforms for students remotely. 
  • Students will become fluent in these platforms as they will be utilized during in-person instruction as well - from managing small-group work to working with teachers for extra help. 
  • In addition, students will learn to utilize additional software that may include the suite of Google software, SeeSaw, Explain Everything, etc. No additional technology devices/purchases will be required of students shifting to remote learning. 

• SECTION 8: FINANCES AND STUDENT CONTRACTS

  As we navigate our return to school for 2020-21, it is important to be as transparent as possible regarding tuition and fees for the year. This past spring, Proctor refunded $6,700 to boarding families in response to the school’s shift to remote learning. As far as we are aware, this was the largest refund of any independent boarding school. Our finance team and board of trustees have approved a similar measure should Proctor be required to shift to remote learning during the 2020-2021 academic year. Additional details related to finances and contracts are as follows:
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  • Proctor’s Enrollment Contract is binding beginning August 1, 2020. 
  • Proctor is not publishing an annualized, online tuition for 2020-2021. Students want to be here, learning in person. There are some students who cannot travel to campus due to travel restrictions or VISA issues (mainly International Students), and others who may not be comfortable coming to campus due to underlying health conditions.
  • Should a shift to remote learning be mandated by the State of New Hampshire or deemed essential by the Administration, Health Services, School Physician or local authorities, tuition may be reduced per trimester up to $6,800 for boarding students and $1,500 for day students. 
  • Proctor cannot offer a reduction in tuition for students who chose not to attend in person due to other factors, such as club athletic participation, for part of the year as this would necessitate holding bed space on campus.
  • Given that Proctor’s annual operating budget (7/1/20-6/30/21) we require all families to remain on their chosen payment plan in order to maintain enrollment status. 

  Please note that Proctor’s Tuition Insurance Policy does not provide refund monies due to pandemic conditions or change in residential status, if the eligible student continues to be enrolled, whether in person or remotely.